How Office 365 Improves Businesses Communication and ...

More than a third of small to midsized businesses (SMBs) all over the world have already moved their businesses to the cloud. Fifty-two percent of these companies said that the cloud enabled them to easily add new products and services; and not to mention deploy them in the most efficient and secure manner.

Cloud computing is indeed becoming a more popular option for most SMBs. Cloud-based applications such as Office 365, is a productivity solution that enables businesses to improve the way traditional business is done. In addition, Office 365 enables companies to easily communicate and collaborate in three ways: (1) through Lync Online; (2) through SharePoint?s file sharing and routing capabilities; and (3) through Office Professional Plus? communications tools.

Communicate Anytime, Anywhere with Lync Online

An enterprise-grade communications platform, Lync empowers users through instant messaging, audio/video desktop-to-desktop calling, and web-based conferencing. With Lync online tools, users can easily conduct meetings, show presentations, share whiteboards or desktops and collaborate in real time regardless of location.

The instant messaging capability of Lync is integrated seamlessly in Office Professional Plus? productivity tools and SharePoint, hence making instant messaging a part of every user?s activity. This in turn allows easy collaboration and communication amongst users most especially in terms of sharing and editing documents. The group chat capability of Lync also allows for three or more people to participate in discussions. This is very useful most especially at the event that there is a need to collaborate when users are offsite. A conversation history of IMs is also safely stored to make sure that users have a reference to return to in case that a transcription need may arise.

Since Lync on-line is a unified conferencing tool, it caters to any type of communication and collaboration need. For instance, a simple meeting may be escalated to an audio conference with desktop sharing. This can be done instantly in Lync in a matter of seconds without any additional configurations needed.

Effective Document Management with SharePoint Online

With SharePoint online, businesses can go beyond traditional file sharing. Packed with document versioning and approval, SharePoint enables users to browse to previous document versions, add comments, apply or reject revisions while all working on a common file. In effect, this improves communication and collaboration, and allows faster routing and approval across different people or departments. Users also get automatic notifications when a document which is within their group or workflow has been modified. Users can choose to have instant, daily or weekly summary change notifications to easily track progress or change.

Furthermore, since SharePoint is tightly integrated with Office Professional Plus, users can simply click to any document and it will open-up in the appropriate program. Any edits done on the opened document will be saved automatically in SharePoint, as Office is synced directly to it.

Easily Communicate in Office Professional Plus

With Office Professional Plus, tightly integrated both in Lync and SharePoint platforms, now asking a colleague for related files, legal inputs or even a simple advice can be a breeze. With Office Professional Plus, users can not only easily communicate directly when creating or editing a document; but also they are empowered to do the same things even if they are out of the office.

Moving Forward

The cloud, through Office 365 indeed provides a lot of opportunities for business to improve productivity and focus more on their core expertise. If your business is looking to harness the benefits of the cloud through SharePoint online, feel free to contact Portal Integrators and we can offer the best solution that suits your need.

Source: http://www.portalint.com/how-office-365-improves-businesses-communication-and-collaboration-in-3-ways/?utm_source=rss&utm_medium=rss&utm_campaign=how-office-365-improves-businesses-communication-and-collaboration-in-3-ways

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